Quarterly Property Survey Retainer

Four dated aerial baselines a year, per property. Catch roof and site drift before it becomes a capital expense, and walk into every storm season with documentation already on file.

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Retainer — Property Managers & HOAs

The cheapest roof repair is the one you saw coming

A quarterly cadence turns aerial inspection from an emergency purchase into a management tool: each flight produces a dated condition record, compared against the last, so slow problems — a lifting ridge cap, a clogged valley, ponding on a flat section — get caught at monitor stage instead of at leak stage. Built for property management firms, HOA boards, and multi-building owners.

  • Dated baselines, every quarter: a defensible condition-history for each property
  • Drift detection: each survey is compared against the prior quarter’s imagery
  • Budget ammunition: documented deterioration timelines support reserve planning and board decisions
  • Dedicated scheduling: retainer clients get cadence slots and priority post-storm response
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Pricing

  • Quarterly survey retainer: $250 per property per quarter
  • Portfolio discounts: multi-property portfolios receive cadence pricing — ask for a quote
  • Add-ons per survey: visual stitched aerial map +$150–$275 (not survey-grade) · measured deliverables offered only where permitted by state surveying law (pending legal clearance in NC, GS 89C)

Portfolio Consent Credit — 15% off any engagement. In exchange for written permission to use the work, anonymized, in our portfolio. If you’d rather not be shown, the standard rate applies and nothing about the job changes.

What you receive

  • Quarterly aerial survey flight per property
    • — a plan frame of the full roof, and obliques on each elevation from repeatable positions
    • — the parking lot and access drives from overhead — cracking, ponding, striping, pothole progression
    • — walkways, drainage and grounds in the same visit
    • — close frames on anything flagged, beside the wide shot that shows where it is
  • Dated condition report with quarter-over-quarter notes
    • — a findings table: location, observation, severity
    • — a one-page exception list, four fixed labels — no change, monitor, review, action — so one page goes to the board
    • — anything that changed, shown against the prior quarter from the same position
    • — a short panel stating plainly what the report does not cover
  • High-resolution geotagged imagery, full resolution
    • — every frame geotagged and timestamped at capture, delivered at full resolution
    • — a flight record: date, capture window, image count, airspace, weather on the day
  • Verification on every page
    • — scan the code and the report checks itself against our published copy: same images, same dates, unaltered
    • — your board, your owner or your insurer can confirm it without an account and without calling us
  • Priority scheduling after storm events
    • — retainer properties are flown first, and same-day on storm work

If you manage an HOA

An association is responsible for common area, not the homes — so that is what we document.

  • Retention ponds — embankments, outfall structures, visible erosion, sediment and vegetation
  • Park and playground — equipment, surfacing, fencing
  • Pool and cabana — roof and elevations
  • Entry monuments, common fencing and landscaping
  • Roads and sidewalks the association maintains

Individual homes are not included. They belong to the owners rather than the board, and a record of defects on private property is not something an association can act on.

On the ponds specifically: North Carolina requires permitted stormwater control measures to be inspected annually by a qualified professional, with reports due by 30 June. This is not that inspection. It is dated visual documentation that supports it and gives a board a condition history between them.

HOA common-area survey — $395 flat, up to five common-area features.

Visual documentation services · not a substitute for licensed engineering or land surveying (N.C. Gen. Stat. Ch. 89C).

FAQs

Questions Clients Ask

How does the quarterly retainer work?

Each enrolled property is flown once per quarter on a scheduled cadence. Every flight produces a dated condition report compared against the prior quarter. The retainer is $250 per property per quarter. No minimum term — a quarterly cadence is one flight every three months, not a commitment.

Do you offer portfolio pricing?

Yes — property management firms and HOAs with multiple properties receive portfolio cadence pricing and consolidated reporting. Email us the property count and locations for a quote.

Why quarterly instead of annually?

Roof and site problems develop on a months scale, not a years scale. Quarterly cadence catches drift at the monitor stage, aligns with board meeting cycles, and guarantees a recent pre-storm baseline is always on file.

What happens after a storm hits one of my properties?

Retainer clients get priority post-storm scheduling, and because a dated baseline already exists from the last quarter, post-event damage documentation is immediately comparable — which is exactly what adjusters want to see.

Which areas do you cover?

Raleigh, the Triangle, and communities across North Carolina. Portfolios spanning multiple NC markets can be scheduled on a single cadence.

Put your properties on a cadence.

$250 per property per quarter · portfolio discounts · across North Carolina.